0 ITEMSHelping you achieve compliance, and cost-effective management of records, data, & systems.
RECORDS ASSESSMENTS
Modernize & streamline.
PUBLIC RECORDS SYSTEM
Faster. Better. Online.
RECORDS TECH PROJECTS
Done right.
RETENTION & DIGITIZATION
Schedule. Inventory. Purge.
RECORDS
Modernized | Streamlined | Accessible
THE PROBLEM
Backlogs, Non-Compliance, Inefficiencies
Paper-driven records operations
Inefficient workflows
Disparate applications/outdated tech
Records backlogs
Outdated retention schedules
Paper forms and ink signatures
WHAT YOU GET
With our assessments, we design efficient, compliant, and aligned records operations, systems, and procedures.
Strategic planning, policy, training
Auditing
Process re-engineering
New workflows, deduplication, digitization
A sampling of agencies which have selected PRI for our exceptional services:
Public Records Made Easy. See How.
THE PROBLEM
Requests are on the rise. Logs and spreadsheets. Redaction is difficult.
Lack of internal public records oversight
Turnaround time not tracked
Insufficient technology for processing requests
Staffing shortage
Unfamiliarity with public records laws
WHAT YOU GET
An online public records portal including integrated redaction, tracking, and payments, saving time, increasing efficiency, lowering costs.
Web-based public records request system
Built-in smart redaction tool
Integrated payment portal
Free trial and training
Instant access with a simple login; zero maintenance, no hidden fees, nothing to install.
Records Tech Project Success
THE PROBLEM
A new records management system is needed. Internal resources to take on the project are limited.
Your current tech environment is lacking
Low user adoption
Paper is still being printed
Limited knowledge of records technology
An RFP would be needed
System specs need to be developed
Causes of Failed Projects and Systems
Insufficient planning, research, due diligence
Lack of business process re-engineering
Poorly written RFP
Lack of project management
HOW WE HELP
Expert guidance. Project services. Successful outcome.
Thorough needs assessments with properly written system specifications.
Well-written RFP and defensible procurement process protecting your interests.
Selection of a vendor with superior support and a proven product.
Skillfully negotiated contract controlling vendor performance and price.
Prevention of vendor proposals and demos with roadmaps and vaporware.
Project and risk management to keep your project on track.
Inventory, Purge, and Paperless Help
THE PROBLEM
Boxes of old records are piling up. Data is costly. Nobody knows what can be purged. The inventory and purge would take months of staff time.
No retention schedules.
Records are printed and filed.
Source documents are retained after being scanned.
Improper indexing
The department believes records should be kept forever, increasing liability.
DON’T SCAN!
Don’t embark on an expensive document imaging project just yet. Likely, most of those records could be purged.
We’ll save you a LOT of money on costly scanning services and instead, convert you to digitally-driven records management.
HOW WE HELP
Not only can we inventory and purge the records in lightning speed, we can build the digital transformation required to go paperless moving forward.
New retention schedules, new ways of doing business, and lot’s of work off your plate. Relief is here.
Our Proven Process
Our standard process, refined from years of experience, ensures everything goes according to plan and frees up your time to focus on the business of the day
Project team is assembled
Work plan is developed
Assess needs
Deliver results
Monitor progress
Document everything
Next Steps
Calendar a free 30 minute needs assessment and tell us about your needs.
We’ll develop and provide you a plan of action.
We’ll send a proposal describing how we can help and what it would cost.